Administrative Assistant, Research (Folsom, CA)

e.Republic is currently seeking an Administrative Assistant to join our Research department based in our Folsom, CA office.

The Administrative Assistant has a dual role within the Research department. Traditional administrative assistance is provided to the Vice President, Research, which includes meeting arrangements, travel arrangements, reconciling expenses, etc. Office management type duties are performed in support of the larger department and include tracking and coordinating research projects, supporting business workflows, and monitoring departmental revenue.

e.Republic is the nation's only smart media and research company focused exclusively on public-sector innovation for state and local government and education.

You can learn about our company and our award winning publications by visiting http://www.erepublic.com/

 

Essential Duties:

  • Maintain the Salesforce database to ensure projects are assigned to Researchers and Analysts in coordination with the Director
  • Track income statistics for the Research & Analysis Dept. on a weekly basis
  • Coordinate internal meetings as well as client meetings
  • Assist with coordinating client visitations and meetings. Includes greeting clients, any needed set-ups for the meeting, logistics and hospitality arrangements (beverages, etc...)
  • Print/copy/organize documents in SharePoint or Salesforce as requested
  • Assist with policy and procedure updates in Sharepoint and Salesforce
  • Coordination and set-up for executive teleconferences
  • Receives internal Research Support requests and is responsible for promptly addressing requests as well as distributing requests to the appropriate Analyst or Researcher
  • Ensures that all Research projects are continuously updated and tracked in Salesforce
  • Act as a liaison between the Research department and other internal departments
  • Coordinates the administrative aspect of our work with outside Research contractors such as Market Advisors and handles the payment process as well as maintains record keeping of interactions
  • Assists with other tasks for the department as necessary

Skills/Qualifications:

  • Has a professional, friendly attitude with customers and fellow team members
  • Excellent customer services skills, both internally and externally
  • Proficient Computer skills, such as Word, Excel, PowerPoint, Windows, Outlook, SalesForce
  • Strong organization skills, and ability to be detail oriented
  • Must be able to properly prioritize actions
  • Ability to follow through on all tasks and exert team work skills
  • Has a solid grasp of written communication skills through proper use of grammar and syntax
  • Aptitude in email writing according to email etiquette standards
  • Can be pleasantly tenacious and firm when necessary